Minutes 2008 Fall Meeting

Held in Sutherlin

October 4, 2008

Dee Hamer, President, presiding

Dee Hamer opened the business meeting at 10 AM.

TREASURER’S REPORT

Shirley Mahan presented the 2008 treasurer report.  The account balance as of 9/30/2008 was $2174.64.  Total membership as of 9/30/2008 is 108.

OLD BUSINESS

Dee expressed her appreciation for  members who served as rally hosts or committee chairman during her two year tenure: Peggy Hibner, Dottie Allen, Diane Benton, Candy Wood, Char Norby, Sandy Brown, Masanee Brown, Danna Walker, Marilyn Nichols, Ruby Rhodes, Barb Pace, Tamara Swerdlik, Pat Cole, Alice Lovell, Jackie Gettman, Peg Ralston, Nancy Rockwell, Carrie Hammons, Cynthia Moore, Shirley Mahan, Gina Masciantonio, Linda Waterman, Tully Strong, Dixie Evers, Joyce Pickens, and Becky Beckey.

Dee emphasized the importance of registration/canceling procedures so rally hosts can accurately plan for the correct number of participants.  The key is informing the secretary by e-mail or phone of reservations directly with the park, last minute reservations, cancellations, and plans to attend activities but not be staying at the park.  The secretary can then keep the hosts updated.

Availability of chapter brochures was announced with a request to make careful use of them as they cost a dollar apiece.

Shirley brought up the need for member feedback regarding the budget for rally breakfasts.  Most rally hosts exceeded the $50 reimbursement provided by the Chapter, but there was also a lot of food leftover after the rallies.  

NEW BUSINESS

Rally sites, dates, and hosts for 2009 were announced:

March 20-22 at Dexter hosted by Pat Cole, Jackie Gettman, and Alice Lovell

April 17-19 at Depoe Bay hosted by Marilyn Nichols and Sandy Brown

May 15-17 at Albany hosted by Masanee Brown and Danna Walker

June 19-21 at Westfir hosted by Ruby Rhodes, Pat Cole, and Alice Lovell

July 17-19 at Elkton hosted by Dixie Evers and Joyce Pickens

August 14-16 at Florence hosted by Dee Hamer and Dottie Allen

September 11-13 at Lakeside hosted by Pat Peck and Karen Castner

October 16-18 at Tillamook – a volunteer is needed to host.

Dee introduced the new officers for 2009 and 2010 (elected for two year terms):  Masanee Brown as President and Pat Cole as Treasurer.  Secretary, Linda Waterman, will be completing her second year in 2009.

Appointments announced were:

Rally Sites for 2010 Committee Chairman: Barb Pace

Activities Director: Sandy Brown will assist rally hosts in their planning.

Web site Doctor: Barb Pace

Director of event activities to RVW Magazine: Each event host is responsible for seeing that someone writes an article on the event.

Pictorial Director: Char Norby

Chairperson for Officer Nominations: Tamra Swerdlik

Birthdays: Pat Cole to send birthday greetings

Member Recruitment: Danna Walker

Masanee addressed the members and asked for feedback from the membership on an ongoing basis.

OTHER BUSINESS

Discussion ensued about the number of chapter members who do not attend rallies. 

Gina Masciantonio volunteered to put together a program to contact members for feedback on why they do not attend rallies.

Meeting adjourned.

Respectfully submitted,

Linda Waterman, Secretary