1.  Qualifications of Members

a)       Any member of the national RVW organization who so desires may become a member of the Oregon Chapter by payment of the Chapter affiliation dues and processing fee. 

b)       RVW Members may belong to more than one Chapter.

c)       Any woman who is interested in RVing and is a prospective RVW member may participate in no more than two (2) Chapter events before joining.

2.  Admission of Members

a)       All Oregon Chapter members must be members of National RVW.

b)       Applicants will be admitted to membership upon receipt of a completed application, including their national RVW member number, and accompanied by payment of dues and any associated fees to the Chapter.

c)       Member must be a female 18 years of age or older.

d)       Successful applicants will be mailed a new member packet to include:

ü       Current Oregon Chapter Membership Directory

ü       Oregon Chapter Rules

ü       Current Schedule of Events

ü       Last newsletter (or Chapter Brochure)

ü       Oregon Chapter of RVing Women By-Laws

3.  Fees and Dues

a)       The dues shall be five dollars ($5.) per person per year. 

b)       New members will be levied a five dollar ($5.) processing fee in addition to their annual dues.

c)       The annual dues and new member fees for the Chapter shall be determined by the Chapter Executive Committee and shall be levied on a per person per calendar year basis (Jan 1 - Dec 31).

d)       Annual Chapter dues will be payable by January 31, of each year.

e)       Any member not paying their dues by April 30^th will be dropped from the Chapter roster and have a non-member status.

4.  Officers and terms

1.  Officers

a)       The Executive Committee shall consist of a President, a Secretary and a Treasurer.

b)       A Newsletter Editor may be appointed by the President as well as other appointees as the President deems appropriate.

c)       Officers must reside in Oregon.

      2.  Terms

a)       Officers shall hold office for two years.

b)       The President and Treasurer shall be elected in even numbered years and the Secretary in odd numbered years.

c)       Officers may be re-elected for a second term, but shall hold their specific elected office for no more than two consecutive terms.

d)       The term of office shall be January 1 to December 31.

       3.  Duties:           

            The President shall

a)       Preside at meetings of the Chapter;

b)       Perform administrative duties;

c)       Supervise the activities of the Chapter;

d)       Authorize expenditures of the Chapter funds;

e)       Ensure the timely submission of all reports to RVing Women;

f)         Promote in every reasonable way the interest of the Chapter and the interests of RVing Women;

g)       Appoint committees as required;

h)       See that nominations are made for all offices by the election date;

i)         Be the contact person for the RVW Board of Directors

 j)    Provide leadership for the recruitment of                        

        new members and market the Chapter to       

        potential new members.         

       The Secretary shall

a)       Keep all the records of the Chapter, including an up-to-date membership list and committee reports;

b)       Maintain the official documents of the Chapter, including Bylaws, Chapter Rules, Rules of Order, correspondence, and minutes of meetings;

c)       Assist  in the distribution of a newsletter for communication of Chapter and RVW activities;

d)       Mail notices of activities, meetings, and elections to all members;

e)       Be responsible for minutes being taken at any official Chapter meetings.

f)         Be responsible for receiving event registrations, generate registration lists for parks, and participant lists for event hosts; distributes event activity schedules as submitted by event hosts.

            The Treasurer shall

a)       Be responsible for receiving and disbursing the Chapter funds;

b)       Balance and reconcile the Chapter bank account(s);

c)       Prepare financial reports for the Chapter members and submit to the RVW Board of Directors;

d)       Submit the annual Chapter Financial Statement to RVW for inclusion in RVW's income tax return;

e)       Prepare a proposed annual budget and submit it to the Executive Committee to be presented at the Chapter business meeting;

f)         Submit the books for audit;

g)       Be a signatory of the bank account along with one other Executive Committee member;

h)       Submit financial reports to the RVW Board of Directors as required.

i)         Be responsible for sending out dues notices (renewals), collect dues, and coordinate with the Secretary to update the membership list.

5.  Finances

a)       Necessary expenses of the Chapter shall be paid from the treasury of the Chapter, but in no year shall the total expenses of the Chapter exceed the sum of the amount allotted for this purpose in its annual budget.

b)       There shall be at least two current officers as signatories on the account.

c)       No officer or member of the Chapter shall have authority to incur expenses in the name of RVW, without written authority.

d)       The books of the Chapter shall be audited in January of each year.

e)       An annual budget shall be prepared by the Executive Committee and presented at the annual Chapter meeting.

f)         The Auditor shall be appointed by the Executive Committee.

g)       Appropriate financial forms will be filled out for any income or expenses incurred during any scheduled event or activity by the host.  Said forms will be turned into the Treasurer.

6.  Executive Committee

The Chapter Executive Committee, consisting of the officers of the Chapter may act on behalf of the Chapter during the intervals between annual meetings.

7.  Elections

a)       The nominating committee shall provide names for the election of officers by June 30th of each year.

b)       Officers shall be elected by a majority vote of members submitting ballots by either mail, email or hand delivered to a Chapter Officer.

c)       Ballots shall be mailed to the Oregon RVW members by July 15th of each year.

d)       Members are responsible for returning the ballot by August 15th of each year.

e)       The President and a member who is not a candidate or officer shall count the ballots and report to the membership the names of those elected.

f)         Upon election of officers the Chapter Leadership Roster shall be mailed to RVW by September 1st.

8.  Vacancy of office

a)       If a vacancy occurs in the office of the President the Secretary or the Treasurer shall become the interim President until a special election can be held.

b)       If a vacancy occurs in other offices, the President may hold a special election or select an existing Chapter member to assume the duties for the remainder of the unexpired term.

9.  Meetings

a)       The annual Chapter meeting shall be held during the first or second Event of the year.

b)       Notice of the annual meeting shall be given each member of the Chapter at least 30 days in advance.  It is understood that publication of a notice of the meeting in the RVing Women Magazine, the Chapter newsletter, or Chapter website, shall constitute adequate notice.

c)       Additional business meetings can be held at Chapter outings provided at least sixty (60) days notice is given.

d)       Minutes shall be taken at all Chapter meetings.

10.  Newsletter

(a)  The Newsletter Director shall send copies of       

              event activities to the RVW editor for inclusion

              in the RVW magazine, and submit the same to

 the Chapter Secretary to be sent out  to members as a Newsletter.

11.  Activities

a)       Pets are welcome at the rallies.  Our only rule is, because of other women's allergies and possible disruption problems that your pets do not come to meals and seminars or scheduled group activities. Well behaved, leashed animals are allowed at activities that do not involve meetings or food.  We must comply with campground rules and the ADA policy on service animals.

b)       Every pet owner is responsible for following the campground's pet rules, to clean up after their pets, and to not allow excessive barking.

c)       Scheduled activities are for women only.  No men or children are allowed.

d)       Non members may attend a maximum of two (2) Chapter activities before becoming members of the Chapter.

e)       Campouts are scheduled to arrive on Friday and depart on Monday.

f)         Members wishing to  attend events need to contact the Secretary and pay any deposit fees to the Treasurer.

g)       Members wishing to cancel arrangements to attend an event need to contact the Secretary and the RV Park within the required time from of the Park to receive a refund on their deposit.

h)       The Executive Committee reserves the right to accept or refuse any activities to occur during an event.

i)         Any member who wants to advertise or sell merchandise at an event may do so by announcement or brochure, but may only display and sell items within their unit.

12.  Amendments

a)       Chapter Rules may not be in conflict with, or supersede, the Bylaws or the Bylaws or Policies and Procedures of RVing Women.

b)       Chapter Rules may be adopted, amended, revised, or repealed at any publicized meeting upon approval of two-thirds of the members present.

c)       When it becomes necessary to add or amend existing Chapter By-laws the Executive Committee shall send such changes to the RVW Board of Directors for approval, and after approval submit same to Chapter members for approval.  Two-thirds of members voting must approve of the changes for the By-Laws to be in effect.