Business Meeting, Sutherlin Rally 3-19-11
The meeting was called to order at 6:30 pm by Co-Presidents, Gina Masciantonio and Marilyn Nichols. The main purpose was to approve our 2011 budget. Our September meeting will serve this purpose in the future.
There were no minutes available to review for approval at this meeting. Secretary Barb Pace followed up this meeting with an email to members asking them to approve/correct the minutes by email. Minutes from last Fall’s meeting have been posted on our website since Nov. 2011.
Reminder to call Bandon-by-the-Sea RV Park by April 1 to reserve a site for our April Rally and let hosts Dee Hamer or Dottie Allen know if you are interested in the lapidary class offered by then. Cost of the class is $20.
June Willoughby (our new Treasurer) reviewed the 2010 budget. The 2010 ending balance was $2,650.10. She noted that no web hosting fees had been paid so we would likely need to pay for 2 years, this year. We do not need to pay to register our name since our club is not for profit. Our Chapter Logo is trademarked. Tully Strong moved to approve this review and was seconded by Pam Mayne. Members present voted to approve.
June then reviewed our 2011 budget. Expenses were projected to be $1225 and income projected at $600 (mostly from membership fees) with a final balance projected to be $2144.86. Shirley Mahan moved to approve this budget with the $250 to RVW National Board to help offset Convention expenses removed, seconded by Pam Mayne. Beckey Beckey moved to approve the amended budget and Pam Mayne seconded this. Members present voted to approve.
Gina Masciantonio made door hangers for our rigs that she sold for an $80 fundraiser.
Sheridan Designs will not be used for clothing in the future. We will get our master logo back from them and give it to Sports Imaging Apparel. They will charge no shipping to Convention. Members can order single items from them online.
Lori Singels was thanked for her solo work on our 2011 Sites.
Janet Horton-Payne, chairperson of our 2012 Site Committee, talked about the increasing Park fees and gas prices. The Committee will concentrate on locations in Western Oregon with one in the north and one in the south. She asked for a vote of those present to see if there was any interest in having a Rally during the week when fees might be less.
Pam Mayne will relieve Sandy Brown from her long time duties as New Host Mentor.
Pam Mayne moved to adjourn the meeting, seconded by Tully Stong. Members voted to approve at 7:45 pm.
Respectfully Submitted Barb Pace
2011 Budget Income: Amount Annual Dues $360.00 New member fees 40.00 Donations 100.00 Other Income 100.00 TOTAL INCOME: $600.00 Expenses: Office Expense $100.00 Event Expenses Other Expenses TOTAL EXPENSES $1034.76 TOTAL INCOME $600.00 Beginning Balance $2709.86 +Total Income 600.00 -Total Expenses 1034.76 Ending Balance $2275.10 * Website is normally $60 but was not paid in 2010. It is expected to be back to $60 for 2012. # Natl. Board Donation was $250 but has been temporarily suspended for further thought and discussion. Budget Accepted as amended at Sutherlin Rally by unanimous vote of those present. 3/19/11
ORVW 2010 Budget Report Income: 2010 Budget Actual Difference Annual Dues $360.00 $340.00 $-20.00 New member fees 30.00 90.00 60.00 Donations 100.00 124.00 24.00 Other Income 50.00 363.00 313.00 TOTAL INCOME: $540.00 $917.00 $377.00
Expenses: Office Expense $100.00 $58.22 $41.78 Event Expenses Other Expenses TOTAL EXPENSES $1010.00 $558.65 451.35 Balance 1/4/10 $2291.75 +Income 917.00 -Expenses 558.65 Balance as of 12/31/10 $2650.10* Actual bank balance on 12/31/10 was $2709.86 due to funds not disbursed back to member(s) for a rally not attended and a double payment. Those funds ($59.76) were disbursed on 1/28/2011 and do balance the account. Accepted at meeting on 3/19/11 at RV Haven, Sutherlin, OR.
ORVW 2009 PROPOSED BUDGET
April 2009
INCOME: AMOUNT: Annual Dues $ 360.00 New Member Fees $ 20.00 Donations $ 30.00 Other Income $ 50.00
TOTAL INCOME $ 460.00
EXPENSES: Office Expense $ 100.00 Event Expense a. Meals served (breakfast) $ 400.00 b. Other Event Expenses $ 50.00 Website $ 60.00 Chapter Name Regist. $ 50.00 Chapter Logo Items & Brochures $ 100.00 Donation Nat’l Board $ 50.00 Educational Seminars/outings $ 150.00
TOTAL EXPENSES $960.00
TOTAL NET INCOME <$500.00>
BEGINNING BALANCE $ 1251.00 + TOTAL INCOME $ 460.00 - TOTAL EXPENSES < 960.00> ENDING BALANCE $ 751.00
|