Annual Business Meeting
June 12,
2010
Holiday Farm
Resort Rally
Chapter
President Masanee Brown Presiding
1.
Masanee called the meeting to order.
2.
She asked the new members present to introduce
themselves.
Masanee reminded us about the National RVW
recruitment drive which gives us $5 off next year’s dues for each
new member we recruit. Our name needs to go on their RVW
application.
3.
Shirley Mahan agreed to audit our Chapter
books.
4.
Pat Cole submitted her current year financial report and said
that our 2009 ending balance was $1965.68. It was moved and
seconded to accept these. Motion carried. Pat also presented the proposed budget for 2010 that includes an item in the
Operating Expense for Donations to National Board for $200 for the Convention vendor’s reception. Shirley asked if the club breakfast amount should be changed if hosts didn’t
provide this anymore. It was decided to keep some money budgeted as
this is an optional activity for hosts. It was moved and seconded
to approve the 2010 budget presented. Motion
carried.
5.
Pat also reported that we currently have 76 paid
members.
6.
Old Business
A. Dorene Thomas reported that our Chapter Bylaws needed to be updated for
compliance with National. Our Chapter Rules need to be adjusted to
include rule changes. It was moved and seconded to approve these
rules as changed by committee. Motion carried. A question was raised about Guest riders that was
explained.
B. There was no member of the Site Committee here at the rally to report on
2011 sites. Brenda Fanning Foster requested help with next
month’s rally in Gold Beach. Sandy Brown, Shonna Ingram, and
Lori Singels have said they would help.
C. New member packets will be revived. Barb Pace said that she would email a copy of the membership list to current
Chapter members.
7. New
Business
A.
Nominations for President, Gina Masciantonio and Marilyn Nichols co-presidents and Treasurer, June Willoughby
were accepted. Thanks to Ruby Rhodes for her work on
this. Masanee requested a brief bio from the
nominees. Ballots will be coming in the next two
weeks. We need to complete voting by August 15 so that National
can be advised of our new Officers.
B.
A salute was given to our outgoing Secretary, Linda Waterman, along with our thanks, a card and
plant.
C.
Barb Pace collected Convention registrations to mail together so that our Chapter attendees would be grouped
together at the host Park. Shonna Ingram wants to attend Convention
and asked if anyone was flying there and needed a roommate.
D.
Masanee asked for someone to attend the Chapter Leaders meeting as a representative. Dottie Allen volunteered with Pam Mayne as an
alternate.
E.
Masanee gave us a hosting update for Grants Pass in October. The
Park could cater a dinner at this rally but has limited space for serve it. The decision to have it catered will be determined by the number of rally
attendees. If there are too many, we’ll just go out to a local restaurant.
F. Masanee reminded us out that the Convention campground is a member of
Passport America and gives discounts to those staying extra days before or after.
F. Beckey Beckey opened other Convention discussions. Currently it can be costly to attend these at long distances. The National Board has discussed mini regional conventions that would not
have a paid coordinator. SoCalJourners currently charge a
registration fee of $1 per attendee for rallies that might be a model for funding minis. Maybe there could be a rotation of big and mini conventions or a change
from three regions to two with big and mini conventions rotating. Beckey pointed out that for a convention, a site had to be found that could
handle 200 rigs, run four classes or presentations concurrently and have room for
vendors.
8. Other
Business
Brenda Fanning Foster asked for more rig
education at rallies or a mini class for newbies. It was suggested
that a more experienced member with a similar rig might be paired with a newbie as a mentor. Or listing mentors on the rally agenda from a master list that the Secretary
can keep. Beckey Beckey volunteered to be a mentor. Our club wipe board could be a place to ask for help.
A reminder was given to hosts to look at our
website for help with their duties and for suggestions of possible activities. Shirley Mahan asked that hosts work with Sandy Brown about arrangements and
others not get involved in possible changes.
It was decided to christen new rigs after
breakfast on Sunday.
Meeting adjourned.
Respectfully
submitted,
Barb Pace, Secretary.
Minutes 2009 Meeting
Held in Albany
May 16, 2009
Masanee Brown, President, presiding
Masanee Brown opened the business meeting as a continuation of the suspended
meeting in April at 9:25 AM.
FINANCIAL REPORT FOR 2008
Pat Cole, treasurer, presented the 2008 year end financial
report. The account balance as of 12/31/2008 was $1965.68 which
was less than at the end of the prior year by $45.33.
AUDIT REPORT FOR 2008
The audit report for 2008 which was done by Joyce Pickens was presented. The
audit memo to the President, Masanee Brown, stated that all income and expenses as well as the 2008 ending
account balance were found to be correct.
PROPOSED BUDGET 2009
Pat Cole presented the proposed budget for 2009. The proposed budget for 2009 does not include fund raising activities thus
decreasing our account balance by $500 resulting in an end of year account balance of $1466. Discussion ensued regarding the need for and the amount of money budgeted for
Educational Seminars/outings. A motion was made, 2nded, and passed to leave this item in the budget as proposed
even though there is no present plan on how it would be used. The
proposed budget was passed unanimously.
OLD BUSINESS
Rally hosts were reminded of their responsibility to send write ups of the
rally to the national magazine and to Barb Pace to post on our website.
NEW BUSINESS
Dorene Thomas brought it to our attention that our chapter logo was not
trademarked and that we did not need to register as a business with the State of Oregon. After discussion, a motion was passed to trademark our logo and drop our
business registration. A point was made that the colors of our logo
had to be specified in our trademark application.
Election ballots will be sent out in July. Masanee asked members to think about running for the office of secretary or
nominating someone for this office. Contact the chair of the
nominating committee, Tamara Swerdik, at raindog@saw.net. Only the office of
secretary is up for election this year as the president and treasurer are in their first year of a two year
term.
OTHER BUSINESS
Beckey Beckey brought us up to date on badge and shirt vendors who are approved
to use the RVW logo. She also volunteered to obtain badges for
anyone interested as she was going to be attending a rally where the vendor would be available.
A new RVW national member is Shari Edelman who is on the staff of River Bend
Resort in Harrisburg, OR. She presented information and answered
questions about this new RV facility.
Meeting adjourned.
Respectfully submitted,
Linda Waterman, Secretary
Minutes 2008 Annual Meeting
Held in Salem
April 12, 2008
Dee Hamer, President, presiding
Dee Hamer opened the business meeting at 10 AM.
INTRODUCTIONS
Members attending their first rally were asked to introduce themselves and then Dee
introduced the 2008 Oregon Chapter officers: Dee Hamer,
President; Shirley Mahan, Treasurer; and Linda Waterman, Secretary.
FINANCIAL REPORT FOR 2007
Shirley presented the 2007 year end financial report. The account balance as of
12/31/2007 was $2011.01 which was more than at the end of the prior year by $397.76.
AUDIT REPORT FOR 2007
Linda presented the audit report for 2007 which was done by Joyce Pickens. The memo to
the President, Dee Hamer, stated that all income and expenses as well as the 2007 ending account balance were
found to be correct.
TREASURER’S REPORT 2008
Shirley presented the 2008 treasurer
report. The account balance as of 3/31/2008 was $2494.33. This
included dues paid by 89 members with 18 members unpaid for this year.
Total membership as of 3/31/2008 is 107.
PROPOSED BUDGET 2008
Shirley presented the proposed budget for 2008 with a question to the membership of
whether it was desirable to continue to increase our account balance as a balance of $1000 would be adequate
for current chapter expenses. The proposed budget for 2008 does
not include fund raising activities thus decreasing our account balance by $435 resulting in a end of year
account balance of $1576. It was recommended that we increase
the cost of printing Chapter brochures to $200 as the exact cost was not known when the proposed budget was
printed. Beckey Beckey asked the chapter to consider a donation
to the National Board to help provide meals for the Board during their working sessions. Beckey explained how much it cost to volunteer to be on the
Board. Various amounts of donation were discussed. Beckey stated that most chapters were donating $50 for this. A motion was passed to donate $50 to the National Board towards their meal
expenses. Discussion on additional uses of funds resulted in a
motion passing to budget $200 towards the planning of an educational event for 2009 which would be for the
Oregon Chapter but open to members of other chapters. Marilyn
Nichols made a motion which was seconded by Char Norby to pass the proposed budget with revisions of $50 to
the National Board, $200 for planning an educational event, and an additional $75 for a total of $200 for
printing Chapter brochures. The proposed budget as revised would
result in an end of year balance of $1251. The proposed budget
was passed unanimously.
OLD BUSINESS
Dee announced that our Chapter By-Laws and Rules were accepted by National with no
revisions. Dee discussed the registration deadlines and
processes and the cancellation procedures for 2008 rally events.
NEW BUSINESS
Dee announced the following appointments:
Scheduling Director: Marilyn Nichols and her committee of Pat Cole, Barb Pace, and
Tamra Swerdlik are planning rallies for 2009.
Activities Director: Sandy Brown will assist rally hosts in their planning.
Web site Doctor: Barb Pace
Director of event activities to RVW Magazine: Each event host is responsible for
seeing that someone writes an article on the event.
Pictorial Director: Char Norby
Chairperson for Officer Nominations: Tamra Swerdlik
Birthdays: Pat Cole to send birthday greetings.
Dee announced a 2nd business meeting in September or October to introduce
new officers and get input from the membership for the upcoming year.
OTHER BUSINESS
Beckey encouraged the membership to run for the National Board.
Meeting adjourned.
Respectfully submitted,
Linda Waterman, Secretary
Minutes 2007 Annual Meeting Held at
Bandon RV Park April 14, 2007
Dee Hamer, President, presiding
Dee Hamer opened the business meeting at 10 am.
Dee introduced the 2007 Oregon Chapter officers: Dee Hamer, president, Dottie Allen, secretary
and Shirley Mahan, treasurer.
Char Norby, outgoing president, was introduced and thanked for the excellent job and
contributions she had made to the chapter.
The 2006 year end financial report was presented by Dottie Allen. The
balance in the checkbook on December 31, 2006 was $1613.25.
Shirley Mahan presented the audit report for the 2006 treasurer's books.
All monies have been accounted for and the books are in order.
Shirley Mahan presented the treasurer's report ending March 31, 2007. The
account balance as of March 31, 2007 is $ 1880.08. Shirley reported we have 79 paid
members.
Shirley Mahan, treasurer, presented the proposed budget for 2007.
Barbara Pace moved that the budget be accepted as presented. Char Norby seconded the motion
and the budget was passed unanimously.
OLD BUSINESS:
Dee discussed the rules pertaining to the attendance of guests at the chapter
events. Guests may attend 2 chapter events before becoming a member of the chapter during a
lifetime. Dee discussed this rule with RVW in order to fully understand the need for the
rule. RVW and all of the chapters are governed by IRS rules for non-profit organization. The
IRS requires that participants in RVW and chapters be members of the organizations.
Dee indicated that the revised chapter bylaws had been mailed to the RVW Board for their
approval. When that approval is granted, the revised bylaws will be sent to all chapter
members for approval. Two-thirds of members voting must approve the revisions.
Dottie reviewed the registration deadlines and processes and the cancellation rules of the
various parks for 2007 events.
NEW BUSINESS
Messages from RVW-the Oregon Chapter is up to date on all reports to RVW .
Char Norby is in charge of the 2007 National Convention in Lodi, CA. Candy Wood is in charge
of the RVW Website, PR and Marketing, and serves as a RVW Board member.
Beckey Beckey reported on the RVW elections coming up in October. She needs
someone to serve on the elections committee to identify possible candidates for RVW Board.
RVW has organized a photo contest…check the magazine. Gina and Marilyn volunteered to judge
the photo contest at the national convention.
RVW Convention---Char Norby updated the members on the convention scheduled for October 10-14,
2007 in Lodi, CA. She encouraged members to attend.
Presidential Appointments---the following appointments have been made by Dee:
Scheduling Director…Marilyn Nichols, her committee members are Diane
Benton, Barbara Pace and Gina Masciantonio.
Activities Director…Sandy Brown
Website/Newsletter Director…Ruby Rhodes
Pictorial Director…Char Norby
Chairperson of Nominations…Danna Walker
Proposed Chapter brochure---Char discussed the new chapter brochure. Copies
were available to members. Char indicated that she could send a PDF file to any member who
wanted to print copies. You should use 70# smooth paper.
Proposed changes in the Chapter Rules were distributed followed by
discussion. Amendments pertaining to terms for officers were proposed.
Barbara Pace made a motion to accept the Chapter Rules as amended. Danna Walker seconded the
motion. The motion was accepted. The revised rules will be distributed to
the membership.
Other Business---Danna talked about possible activities at the August event in Shady Cove, OR.
She asked for candidates to run for chapter secretary.
The meeting was adjourned.
Respectfully submitted
Dorothy Allen, secretary
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